Communication nowadays is the backbone of any business. It’s important to communicate effectively and efficiently, whether internally or when reaching out to business partners, vendors, or customers.
During COVID-19 lockdown and quarantine, businesses had to look into their communication tools and consider more convenient tools for remote work. Most businesses weren’t prepared for the switch to working remotely or virtual meetings, neither had they the tools for this situation.
Nowadays, making and receiving business calls from home is the norm, and most businesses use VoIP technology to cover their communication needs. Using VoIP technology to conduct virtual meetings is optimal for WFH and a hybrid work environment; it ensures seamless, secure, and cost-effective communications across multiple channels.
First, What is VoIP?
VoIP refers to Voice Over Internet Protocol, and it’s a group of technologies for the delivery of voice communications and multimedia sessions over Internet Protocol networks making use of the internet to connect and make, receive calls, instead of old telephony systems because voice data is digitally transmitted through the internet making voice and video calls more convenient and cheaper.
Advantages of VoIP Service Over Traditional Telephony Systems
Businesses rely on communication more than ever in today’s world, investing in tools and technologies that would allow your business to scale and make communication run smoothly and efficiently while reducing costs. VoIP solution combines all these features plus more.
With VoIP technology, you can make and receive calls on any internet-connected device, and very cost-effective, with predictable pricing. On the other hand, traditional land landlines don’t support critical situations like the urgent need for virtual meetings in lockdown situations or WFH.
Why You Should Use a VoIP Solution for Virtual Meetings?
VoIP solutions are the go-to solution for businesses of all kinds and of any size. For many reasons; in terms of costs, efficiency, scalability, and reliability.
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Reducing Costs
Reducing costs is one of the greatest benefits of using a VoIP solution for virtual meetings. Because it makes use of the internet to connect, it usually costs less than traditional landlines. -
Maximized Productivity
We all know that meetings took longer than they should take, using a VoIP technology that allows for remote work and virtual meetings can maximize your employee productivity. Not just will it save time, but offer a convenient workplace for your employees. Read more about how to benefit from VoIP technology for your business -
HD Video and Audio Quality
Using VoIP technology for virtual meetings for clear-like-crystal sound. VoIP tools offer integrations with the most common productivity tools to offer an exceptional virtual meeting experience. Moreover, conducting virtual meetings via VoIP technology ensures the stability of your call, and allows for group meetings. -
Hybrid-friendly
In this post-COVID-19 time, most companies are headed towards a hybrid work environment, allowing for remote work. VoIP technology is your best fit for this, it makes your communication agile and mobile. One key feature of VoIP technology is VoIP video conferencing, which can be a great way to keep your teams connected while working remotely and enables you to adapt your company to the current workplace trends. -
Scalability
On-demand scale at a fraction of cost. With VoIP technology, you can scale up your communication tools to handle more volume, compared to traditional landlines. Your company can quickly expand your VoIP video conferencing capacity based on your business growth needs.
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Security
Data safety and security is a serious matter for any business.
With VoIP technology integrated with your own network to ensure the ultimate security and ensure no one can intervene in your meetings.
For more information on how to set up a secure, reliable network, read this article!
Requirements for Setting a VoIP System
To set up a scalable, fully functioning VoIP system for your company, you need two main pieces; PBX systems and IP Phones.
A PBX system is a piece of hardware that enables you to make and receive calls, it’s used to manage and control calls inbound (within the company) or outbound (externally) calls. In its traditional sense, a PBX is connected to the company’s phone system and automatically routes incoming calls to specific extensions.
IP Phones are the second piece of the puzzle, it’s often called extensions, they are connected to the PBX system to revive and make calls through.
Modn has built a network of top industry leaders in telecommunication and IoT devices to provide businesses with high-end technologies. Yeastar and Grandstream have a wide array of products to serve the needs of small and medium-sized businesses.
Yeastar offers highly scalable PBX systems with the most essential features for business built-in. Browse Yeastar Products on Modn Store
For more information on Yeastar products, specs, prices, read this blog!
Grandstream is also a major player in this area with 20 years of experience and production lines of PBX systems and IP Phones which offers great integration. Read more about Granstream Products
Conclusion
Voice Over Internet Protocol is a group of technologies for the delivery of voice and video communications over the Internet protocol, which is the best technology for virtual meetings making use of the internet to connect and make and receive calls. To set up a fully functioning VoIP system at your company, you’d have two main pieces, a PBX system, and IP phones which are the hardware essential for making and receiving calls.